production manager

over de organisatie

IETM is one of the oldest and largest global cultural networks, young at heart and innovative in its strategies. IETM represents the voice of over 500 members who are performing arts organisations in the contemporary performing arts worldwide. We create, organise and execute a large range of activities each year, for our members and the wider performing arts sector. These include small and large events all over the world, advocacy actions and campaigns, research and publications, training, and community engagement. In addition, we pioneer dialogues and initiate developments on the most pressing topics in our sector and societies at large.

over de functie

IETM is looking for a full-time Production Manager for its events which are held at various international locations, online and on occasion in Brussels, often in collaboration with local partners and organisers. The Production Manager coordinates IETM events with other team members of the IETM Secretariat and more broadly the IETM membership. The Production Manager is the main representative of the IETM Secretariat for the co-creation of the programme in relation to all events while ensuring a smooth and effective day-to-day flow of numerous tasks and stages involved in the creation of each event.

profiel kandidaat

We are looking for a hands-on, experienced producer with strong organisational and analytical skills. The ideal candidate will have the ability to keep an overview of complex processes as well as attention to detail, a positive and resilient mindset and knowledge and interest for current and crucial developments in the performing arts.

The successful candidate will have a value oriented, strategic approach to project management and a progressive outlook towards finding best solutions.

Required qualifications and skills:

• Minimum five years of experience in the performing arts or wider cultural sector, preferably at an international level;
• Excellent production, administration and project management skills and experience in producing cultural events with the ability to prioritise and meet strict deadlines;
• Demonstrated expertise in travel coordination, technical management, contracting and team supervision;
• General knowledge of accounting, billing procedures and international taxation;
• A bachelor degree in a relevant field. A master’s degree is desired but not required;
• Experience in live stage management and technical equipment (audio equipment, projectors, computers, livestream equipment, etc);
• Fluency in both written and spoken English - knowledge of other languages is a bonus;
• Excellent presentation, communication and interpersonal skills with the ability to work both independently and as a team player in a multicultural environment;
• Knowledge of Microsoft and Google tools, Zoom or online events platforms, accounting software, CRM systems and other digital tools;
• Experience in managing EU projects is a plus.
• Tasks and responsibilities
• The primary responsibility of the Production Manager is to plan, coordinate and oversee the successful execution of IETM events each year.

This includes, but is not limited to:

• Project management: Planning and coordination of tasks including stakeholder management, producing a yearly timeline and project progress management and risk assessment in compliance with IETM guidelines;
• Production administration: budget drafting and monitoring, contractor procurement, expenses tracking and financial reporting;
• Events logistics: venue scouting, collection practical information, travel arrangements coordination and negotiation, ensuring seamless logistics and cost-effectiveness, technical management of live and online events, event staff management;
• Programming: content and format development, managing schedules, recruiting speakers and facilitators, invitations and briefings, programme copywriting. Programme is co-created with co-production partners, IETM team members, speakers, facilitators and the IETM network at large.
• Events registrations and accreditations: ticketing set-up and control, research and implementation of efficient registration tools and procedures, guest list management and volunteers briefing, on-site accreditation flow management.
• Evaluation: conduct post-event evaluations, collect feedback from stakeholders and attendees, analyse data and generate comprehensive reports to improve on future event planning;
• Events team management: fostering of transparent, regular and effective communication within the production team and the local organisers; workload management and distribution of tasks; oversee and support and line management of the Production Assistant (through regular department evaluations);
• Subsidy and annual reporting: writing events evaluation reports in the frame of the grant application of the Creative Europe programme
• Audit preparation in the framework of the implementation of the Shift Eco-Guidelines for networks: ensure eco-guidelines compliance, plan and oversee carbon footprint calculations of events,

The Production Manager is a member of the IETM Green Team.

aanbod

• The successful candidate can start as early as late September 2023.
• This is a full time position (38h per week) located in Brussels, Belgium. We offer a hybrid working model where we aim for a balance between home and office work. The IETM team meets regularly at the IETM office and weekly presence at the office is required.
• The wage is based on the Flemish salary scales for the performing arts sector (CAO PC 304) Scale A. The scale can be seen as an estimation of the indicated salary based on years of experience, but the exact salary is determined on certain factors that are taken into consideration after the hiring process is complete. The scale is in Dutch. You can also take a look at this useful calculator tool to help determine the exact salary.
• The contract offered is a permanent contract with a three month probation at the start of the contract.
• Other benefits include luncheon vouchers per day worked, per diems during IETM events and travel dates, a monthly contribution towards the use of public transport and a monthly compensation towards remote work.

wijze van solliciteren

Please send your CV and cover letter outlining your motivation for the role and relevant work experience to recruitment@ietm.org with the subject line: Application - Production Manager of IETM Events

Deadline: 8 September 2023 at 23:59 CEST.

The application deadline for this position has been extended to 8 September at 23:59 CEST. All applications received by the previous deadline (4 August) are currently being evaluated. All applicants will be contacted after the deadline. Interviews will take place mid September.

Download the full job description for more information.